DRAFT — NOT SUBMITTED. This is not an official form; it can be used as an attachment to the applicable official application form.
Prepared: 2026-10-06
Case: rhd-ruhia-1319272

To
Designated Information Officer
Thakurgaon Road Division, Roads and Highways Department, Thakurgaon

Subject: Request for copies of existing disclosable records — Thakurgaon–Ruhia road: what followed the tender?

Applicant name: [complete yourself]
Parent name(s), if required by official form: [complete yourself]
Postal address: [complete yourself]
Reply method/contact: [complete yourself]
Submission date: [complete yourself]

Under the applicable Right to Information process, I request copies of the following existing disclosable records. This request is not an allegation of wrongdoing or corruption.

Identifiers and scope: Tender 1319272; package 02/e-GP/OTM/PMP-Major Roads/EE/TRD/2026-2027; rigid pavement at portions of km 5, 6, 16 and 17 of Z-5059; APP 230047.
Period: FY2026–27 package records from initial approval through 6 October 2026; publication 23 August 2026 and held closing date 17 September 2026.

Records requested:
1. Approved work scope, estimate, funding approval and allocation/release orders, with funding source and dates.
2. Award notice, signed contract, priced bill of quantities, approved variations and time extensions; identify the current authorised value.
3. Relevant measurement-book extracts and certified running/final bills with bill numbers, dates and measured quantities.
4. Payment register/vouchers and executed-payment confirmation: date, public recipient name, reference, gross bill, net paid, tax/VAT, retention, advance recovery and any reversals, separately. A bill approval or payment instruction alone is insufficient.
5. Recorded unpaid certified bills, outstanding advances/retention and the final account, if prepared; distinguish an incomplete register from an explicit nil return.
6. Site location/chainage, inspection and test reports, dated completion/acceptance/handover certificates and recorded defect corrections, if issued. If work is unfinished, provide the latest dated status record.
7. First provide the latest published award/cancellation/amendment status and exact start/end chainages. If no contract or bill exists yet, identify that status explicitly; the later-stage items are requested only if created. Provide an existing correction/office-jurisdiction record for the Dinajpur field if held.

Format and redaction:
Please provide existing signed/certified PDFs or scans and, if already available, searchable CSV/XLSX; retain document titles, dates, page/row references and units. Mask private bank numbers, national IDs, home addresses and sensitive beneficiary details. Retain disclosable organisation names, amounts, dates and non-sensitive references where possible.
If a part cannot be disclosed, identify the specific reason/applicable basis and provide the remaining disclosable portions. If a record is not held by your office, please identify its holder or the next procedure. An absent document will not be treated as zero expenditure or a refusal. Please advise any applicable copying fee and payment procedure first.

Signature: [complete yourself]

Preparation notes for applicant (review before submission):
The official Thakurgaon RHD page lists designated information-officer entries, including a Sub-Assistant Engineer at the division. Confirm the officer for the division before submitting; the tender prints Dinajpur in its procuring-entity district field.
No application has been sent and no acknowledgement or response is recorded. After submission, keep the acknowledgement and date privately; do not publish the completed applicant details.
সরকারি আবেদন ফরম / Official forms: https://rtitracking.infocom.gov.bd/bn/show-rti-forms
প্রকাশিত আবেদন নির্দেশনা / Official guidance: https://infocom.gov.bd/pages/static-pages/6922e146933eb65569e2b401

Relevant published sources:
- e-GP tender 1319272: https://eprocure.gov.bd/resources/common/ViewTender.jsp?h=t&id=1319272
- RHD designated information-officer route: https://rhd.thakurgaon.gov.bd/views/info-officers