Draft request for records — not submitted

Subject: What was approved, installed and paid for the reported Tk 499,400 pond-lighting work?
Scope: One scheme in Pirganj Upazila Parishad’s FY 2024–25 ADP report; not its whole ADP account or district spending.

Confirm the responsible record holder and current information officer, then add applicant details.

1. Approved scheme and additions
Obtain the engineering project-demand attachment referenced by the 17 March 2025 decision, the exact lighting-scheme approval and any subsequent additions/changes. Match by scheme/order identity, not month or general electrical wording.
Record holder: Pirganj Upazila Parishad / Upazila Engineer; confirm the designated records holder with the office.

2. RFQ file and signed work order
Identify procurement reference, selected supplier, quoted items and authorised price.
Record holder: Pirganj Upazila Parishad / Upazila Engineer; confirm the designated records holder with the office.

3. Item quantities and specifications
Establish the promised number, type and locations of lights and associated works.
Record holder: Pirganj Upazila Parishad / Upazila Engineer; confirm the designated records holder with the office.

4. Itemised delivery and acceptance
Match delivery, installation and tests to the authorised items and locations.
Record holder: Pirganj Upazila Parishad / Upazila Engineer; confirm the designated records holder with the office.

5. Bills and executed payments
Obtain bill references, gross/net amounts, deductions, settlement confirmation and reversals.
Record holder: Council accounts section and the paying office; confirm which payment channel was used.

Provide the period, identity, pages/annexes and revisions for each record. State register coverage and explain any omitted material. Redact protected personal identifiers, contacts and private bank-account details.

This request makes no allegation of wrongdoing. This draft has not been submitted.

Source references:
Pirganj FY 2024–25 ADP implementation report: https://objectstorage.ap-dcc-gazipur-1.oraclecloud15.com/n/axvjbnqprylg/b/V2Ministry/o/office-pirganj-thakurgaon/2024/12/cfd5b2ec3d2646f88560b2f7b5a26b3f.pdf
Council minutes — meeting 2025-01-29: https://objectstorage.ap-dcc-gazipur-1.oraclecloud15.com/n/axvjbnqprylg/b/V2Ministry/o/office-pirganj-thakurgaon/2024/12/a8f422c1139547a2aedd2958a2d3e944.pdf
Council minutes — meeting 2025-03-17: https://objectstorage.ap-dcc-gazipur-1.oraclecloud15.com/n/axvjbnqprylg/b/V2Ministry/o/office-pirganj-thakurgaon/2024/12/22ca26ba9b8947d18f2ab3e557a7a94c.pdf

Applicant name/contact: [complete yourself]